A tender deadline is the end of a process, not the date to start checking the price. Work back from it so the team has time to settle gaps before sign-off.
Which unfinished task could make your final bid rushed?
Plan Your Construction Tender Workflow
Start with the choice to bid, then log the pack and split the scope. Set dates for take-off, trade enquiries, queries and quotes.
Allow time to compare offers, price site costs and review risks. Keep a final check and sign-off step before the bid must be sent.
Use a responsibility schedule for estimating, procurement, commercial review and final tender submission.
Control The Live Details
Use one drawing register and one current price file. Send new versions to each person or trade whose scope may change.
Bring the site team in early to test access and sequence. If a late reply changes the scope, update quantities, rates and quotes before closing the query.
The issue date is fixed. Is there still enough time for the checks before it?
- Scope
Confirm the pack and raise precise queries.
- Price
Measure work and review trade quotes.
- Review and issue
Check, approve and save the issued basis.
Reserve the review and approval time, then plan the take-off and quote deadlines around it.
Keep The Offer And Handover Clear
Keep the exact bid sent and record later changes agreed in talks. If you win, pass the scope, pricing basis and buying actions to the site team.
Where the tender period is too short, raise that early with a clear list of checks still needed. A rushed review can find a gap when there is no time left to fix it.
General guidance. Check your signed contract and the job facts. Get legal advice where needed.