A cost plan can fit the budget while the tender pack prices a different job. Check the two together before issue so the returns do not reveal scope gaps too late.
Can every bidder see the same job in the tender pack?
Tender Budget Checklist: Match The Pack And Price
Use the latest drawings, specification and schedules to check each cost item. State what is fixed and what the contractor must design.
Check access, phases and site time too. State the price date and how price rises up to tender have been allowed for.
Resolve The Key Gaps
Give each missing detail an owner and date. Test broad allowances against quotes and keep the basis of remaining risk clear.
If the design costs too much, address scope or funds while the team has choices. A low bid is not a plan to make a costly design affordable.
A tidy total can hide an unfinished brief. Which part of the tender basis is still open?
- Scope
Drawings, specification and cost plan agree.
- Programme
Access, phases and duration are stated.
- Risk
Allowances have a basis and a next action.
Close those gaps or give them a stated basis before treating the tender figures as comparable.
Prepare To Compare The Bids
Agree who checks the scope, terms and prices before returns arrive. Read what each offer leaves out so the totals can be compared fairly.
The design detail needed depends on the procurement route. Keep the priced basis and open points in view through tender, review and award. Hand them to the site team once the work is placed.
General guidance. Check your signed contract and the job facts. Get legal advice where needed.