A change price may stay open because the two sides are discussing different points. Find whether the gap is the instruction, scope, quantity, rate or time effect before resending the total.
When a change is not agreed, which part of the claim is being challenged?
Variation Not Agreed? Show Both Positions
Put the claimed sum beside the sum assessed. Record scope and quantities agreed, then mark the rates or costs still in dispute.
Link each point to its terms, instruction and records. This view can help focus the talks better than another copy of the full claim.
Close Record Gaps
Find missing plans, quotes and site notes while they can still be checked. Show how the files support the amount claimed.
Keep notice and payment dates in view. Talking about value does not put the contract process on hold.
More emails will not close an unexplained gap. Is it scope, entitlement or the rate?
- Claimed
State your sum and supporting basis.
- Assessed
Record the other party’s view and reason.
- Next action
Answer the gap with proof and a due date.
Set out the precise difference and answer it with the relevant record while tracking notice and payment dates.
Record The Result
If part is agreed, say whether it is on account or final for that item. Update the register, account and forecast together.
Show a sound view of open values without treating them as firm cash. Get legal advice where rights, service or formal dispute steps need review.
Name who should reply to each open point and set a due date. Save their reply and use it to plan what the next meeting needs to resolve.
General guidance. Check your signed contract and the job facts. Get legal advice where needed.