Tender clarifications should identify the exact scope gap and ask for a useful reply. A query that names the drawing, location and missing detail is easier to answer and price.
Which exact drawing or specification gap needs an answer?
Track Tender Clarifications In One Query Log
Give the query a code and record the plan or specification version. State when the reply is needed and what it may change.
Use the stated route and keep receipts and written replies. Confirm verbal answers through that process so the priced basis is clear.
Show The Scope Gap
For example, one drawing shows a wall at 2.7 m and another at 3.2 m. Across a 40 m run, the gap is 20 m² per face before openings.
The height may affect framing, access and labour too. The example shows the point; use the actual wall detail and measure rules for the price.
The query is sent. How will a reply change quantities, rates or trade quotes?
- Source
State the drawing, version and location.
- Question
Ask about the precise scope difference.
- Price effect
Update measures, rates and affected quotes.
Keep the response linked to the priced basis and pass the final query log to site after award.
Apply The Reply
Update quantities, rates and trade quotes where the answer changes them. Log late plans and send them to affected trades.
No reply does not agree an assumption. Check bid rules if the answer is still missing, keep the offered basis clear and hand the final log to site after award.
General guidance. Check your signed contract and the job facts. Get legal advice where needed.